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Prepare and mail all billing statements to Homeowners
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Coordinate with bank to update our systems with cash receipts on a daily basis
Collect and deposit all payments and deposits made to our office on a daily basis
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Manage collection of delinquent accounts for up to 90 days past due. Including sending past due notices
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Coordinate with Collection Agency when accounts are delinquent according to the Association's policy and then provide them with historical information, etc.
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Ensure Association Collection Policy is up to date and in line with Washington State laws
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Distribute Collection Policy to membership as required by law on an annual basis
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Review and approve all invoices submitted for payment
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Reconcile bank statements monthly
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Prepare financial statements monthly on a cash basis, including general ledger, income statement, and balance sheet. Also includes detailed budget versus actual for income and expenses, all bank statements and reconciliations, check registers and delinquency report
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Obtain letters of engagement from CPA, distribute to the Board for signature, and return to CPA